Managing Participants

Handle registration, check-in, attendance, and roster triage from one place.

Viewing Participants

From your tournament's Participants tab you can:

• See registration, check-in, and roster-lock badges at the top
• See the active participant status badge (Even number or Odd number) with current count
• Use the edit (pencil) button next to that badge to open bulk attendance
• Search and sort participants
• Click any participant row to open the participant flyout panel

The table includes participant name, NAF name, payment status, draw availability, and roster state.

Registration Control

Use the registration badge at the top of the page:

• Registration: Open means coaches can still join
• Registration: Closed blocks new joins
• Unlocking is available unless the tournament is completed

Check-In Management

Use the check-in badge at the top of the page:

• Off - Check-in flow is disabled
• Open - Participants can self check-in
• Closed - Check-in has ended for now

From the check-in settings modal you can:

• Open or close check-in
• Start a new check-in day for multi-day events
• Remove check-in state entirely

Participant Flyout Panel

Click a participant row to open the flyout. From here you can:

• Mark paid/unpaid
• Toggle Available for draw
• Set or clear Standby
• Review roster status and roster actions
• Remove/block/unblock participants (with guardrails)

Removing Participants

If someone can no longer attend:

1. Open their participant flyout
2. Click Remove
3. Optionally add a reason
4. Confirm

They'll be removed from the participant list but can rejoin if registration is still open. Removal is only available before the tournament has started.

Blocking Participants

For participants who shouldn't be allowed back:

1. Open their participant flyout
2. Click Block
3. Add a reason (for your records)
4. They won't be able to rejoin this tournament

Standby Participant

Use standby when you need one participant to flex in/out between rounds:

• Set or clear standby from the participant flyout
• A standby badge appears in participant views for organisers
• Standby is a label only; it does not automatically remove someone from pairings

To actually exclude the standby from a round:

1. Open their participant flyout
2. Toggle Available for draw off
3. This keeps an even number for pairings (avoiding byes)

When you need them back in, simply check them as active again.

Keeping Numbers Even

For Swiss pairings without byes, you need an even number of available participants. Use the Participants page to:

• Mark absent participants as unavailable
• Toggle standby participants in/out as needed
• Watch the active participant status badge for odd/even totals

Related Pages

• Managing Rosters - Submitted/draft roster actions in the same participant workflow
• Running Rounds - Pairings and round operations